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• How to become a supplier

  Register your organisation on Supply Hertfordshire’s e-tendering portal to view our current opportunities (plus those of other public bodies across Hertfordshire) and bid for tenders and quotations:

  View tenders and bid

  Other ways to become a supplier

  For smaller value purchases (under £25,000) we will approach suppliers directly for quotations. We will also use a purchase card (corporate credit card) where appropriate.

  For companies new to the public sector, the Government website provides lots of support and guidance.

  If I am a small or local supplier do I have to take part in the tender process?

  Yes. Anyone wishing to supply us, regardless of size, must take part in the tender process. We must comply with both UK and EU procurement regulations.

• Current contract opportunities

  You can find our current tender opportunities (over £75,000) on Supply Hertfordshire’s e-tendering portal. You don't have to register to view opportunities, but you will need to register to express an interest and submit a bid.

  View current opportunities

• What to expect when tendering

  It may seem daunting to have to complete an online tender if you haven’t done one before. We try to design all our tenders to make it simple and easy to complete.

  Here's what to expect:

  • Register on the Supply Hertfordshire’s e-tendering portal to express an interest in an opportunity
  • Download and complete the relevant documents. Upload any documents we request and publish a response to us
  • We will set a closing date and you will need to publish your response in good time of this date
  • You can use the message function in the portal to send us questions, queries and information. We can also send you information and clarifications
  • We will inform you online of every decision we make during the process.

  There are help guides in the system as well as a helpdesk that you can call any time. We've taken out the printing costs or the worry of whether your documents will arrive in time.

• Receiving orders and payments

  Payment queries

  Call us on 01442 228000 and ask for the ‘Payments Team’. You will need to quote your purchase order number or vendor number if you have them.

  Orders

  We have a "No Purchase Order No Pay" policy. This is to:

  • reduce processing times
  • streamline the process for payment of invoices
  • give greater control over ordering and financial spend.

  All valid purchase order numbers are seven digits long and start with a '4'.

  You should not accept a request for goods, works or services without a valid purchase order number. You will receive this by email.

  Only invoice us when you have the purchase order number and have supplied the goods and/or services.

  Our purchase orders will state the goods or services required, quantity and price. The delivery and invoice addresses will be different but marked.

  Our purchase orders will quote your unique vendor number. If you need to contact us you should quote this number.

  Help us to pay on time - invoices

  Your invoices should include:

  • a valid purchase order number
  • your business name and address
  • full details of what has been supplied.

  Please provide your company registration number, Unique Taxpayer Reference number and/or National Insurance number if you are registered with the HMRC for the Construction Industry Scheme (CIS).

  Send your invoice as soon as possible after the dispatch of the goods or services you have provided.

  You must send your invoice to the "Invoice to" address shown on our purchase order.

  Ensure descriptions, prices, quantities match the purchase order.

  Submit valid VAT invoices (unless you are not registered for VAT).

  We pay all invoices using BACS.

  Payment terms

  Our payment terms are 30 days unless otherwise stated.

• Terms and conditions

  Purchase order terms and conditions

  These terms and conditions apply to all purchases of goods, services and works between ourselves and your business as a supplier, service provider or contractor. Please read them carefully as they affect your rights and liabilities.

  All our purchase orders are covered by our terms and conditions shown below:

  •   Purchase order terms and conditions (PDF 224KB)

  Supply of goods, works or services under a valid purchase order constitutes your acceptance of these conditions.

  Standard terms and conditions

  If you are asked to sign up to either of the terms and conditions set out below, these will take precedence over any terms and conditions on our purchase order.

  •  Terms and conditions for supply of goods (PDF 161KB)
  •  Terms and conditions for the supply of services (PDF 157KB)

  For further details on terms and conditions, please call 01442 228000 and ask for Corporate Procurement or email procurement@dacorum.gov.uk.